ASU Center for Organization Research and Design

Resource Efficient Print and Copy Management Solutions, Consip (Italy)

Sep 1, 2015

Consip is a public company owned by the Italian Ministry of Finance. It operates as Italy's central purchasing body, and implements the programme for the rationalisation of public spending on goods and services through the use of ICT (Information and Communication Technology) and innovative procurement tools, such as framework contracts, e-marketplace for public administration, and a dynamic purchasing system. Italy's National Action Plan (NAP) on green public procurement (GPP) entered into force in 2008 and, since then, GPP has been one of the pillars of Consip's Rationalisation Programme. Consip's mission is to make the use of public resources more efficient and transparent, by providing tools and support to public administrations which enable them to carry out procurement procedures which foster competitive participation from enterprises. The objectives were to tender for a framework contract for print and copy management services for use by the entire Italian public sector. Consip's aim was to move away from single user printers and copiers which lead to a great deal of printing and thus higher costs. A mechanism called Click & Save (please note that this is not a brand name) was sought through the procurement, as it is a means for rewarding less printing. The framework contract also covered an optional service to manage leased office equipment (printers, photocopiers and fax machines). During the pre-procurement phase, a number of interviews were carried out with potential suppliers to discuss Energy Star requirements, design for disassembly and noise requirements.